Privacy Policy

1. Introduction

Fospertise ("Fospertise," "we," "us," or "our") is a transport and automotive intelligence company that designs, builds, and operates AI-powered technology solutions for transport, logistics, and automotive organisations worldwide. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website at https://fospertise.com (the "Website"), engage with us as a prospective or existing client, apply for a role with us, or otherwise interact with us.

Our clients and website visitors are based across South Asia, Canada, the United States, Australia, and the Middle East, and this Policy is written to reflect the data protection principles and rights recognised across these regions. Where a specific law grants you rights beyond what is described generally here, that law will govern in relation to your personal information.

This Policy covers personal information that Fospertise collects and controls as a business - for example, information from website visitors, prospective clients, and job applicants. It does not describe how our clients process personal data using the software platforms we build for them. Each client remains responsible, as the data controller, for its own end users' data, and where Fospertise processes such data on a client's behalf (for example, fleet, booking, or telematics data within a platform we operate for a client), we do so under a separate data processing agreement with that client, not under this Policy.

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2. Who We Are

Fospertise ("Fospertise"), with its registered office at 243/3 A, Malkaduwawa Estate, Sudharshana Mawatha, Malkaduwawa Kurunegala, 60000 Sri Lanka, is the controller responsible for the personal information described in this Policy. If you have questions about this Policy or how we handle your personal information, contact us using the details in Section 14 (Contact Us).

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3. Information We Collect

3.1 Information You Provide Directly

• Contact details such as name, job title, company name, email address, phone number, and country, when you complete a contact form, request a consultation, or subscribe to updates
• Details you include in messages, project briefs, requests for proposals, or documents you send us
• Application materials such as a CV or résumé, cover letter, references, and work history, if you apply for a position with us
• Any other information you choose to share with our team, including in meetings, calls, or email correspondence

3.2 Information Collected Automatically

• Device and usage data, including IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and general location derived from your IP address
• Cookies and similar tracking technologies, as described in our separate Cookie Policy

3.3 Information From Third Parties

• Information from professional networking platforms, partners, or publicly available sources when we research prospective clients or candidates
• Information from analytics and marketing service providers we use to operate the Website

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4. How We Use Your Information

We use personal information to:

• Respond to enquiries and provide information about our services
• Evaluate and manage business relationships, proposals, and prospective engagements
• Operate, secure, and improve the Website
• Communicate with you, including sending updates you have requested
• Process job applications and assess candidate suitability
• Comply with legal, regulatory, tax, and accounting obligations
• Detect, investigate, and prevent fraud, security incidents, and misuse of the Website
• Analyse Website usage to understand how visitors interact with our content

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5. Legal Bases for Processing

Where required by applicable law, we rely on one or more of the following legal bases to process personal information: your consent; the necessity of processing to take steps you request before entering into an agreement, or to perform an agreement with you; our legitimate interests in operating and promoting our business, provided these are not outweighed by your rights and interests; and compliance with a legal obligation. Where consent is our basis for processing, you may withdraw it at any time as described in Section 9.

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6. How We Share Information

We do not sell personal information. We may share personal information with:

• Service providers who support our operations, such as cloud hosting, email delivery, analytics, customer relationship management, and recruitment platforms, each bound by confidentiality and data protection obligations
• Professional advisers, including lawyers, auditors, and insurers, where necessary
• Regulators, law enforcement, or courts where required by law, or to protect our rights, property, or safety, or that of others
• A successor entity in connection with a merger, acquisition, financing, or sale of business assets
• Group companies or affiliates, where applicable, for the purposes described in this Policy

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7. International Data Transfers

Because our clients and team are located across South Asia, Canada, the United States, Australia, the Middle East, and beyond, personal information may be transferred to, stored, and processed in countries other than the one in which it was originally collected, including countries whose data protection laws may differ from those in your own country. Where required by applicable law, we use appropriate safeguards for such transfers, such as contractual protections, standard contractual clauses, or equivalent mechanisms recognised under the relevant regional framework.

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8. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this Policy, including to satisfy legal, accounting, or reporting obligations. Retention periods are determined based on the duration of our relationship with you, whether retention is necessary to meet a legal or regulatory obligation, and any applicable limitation periods. Job application materials are typically retained for 12 months following the conclusion of the recruitment process, unless you ask us to delete them sooner or a longer period is required by law.

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9. Your Rights

Subject to applicable law, you may have some or all of the following rights regarding your personal information:

• Access - request confirmation of, and access to, personal information we hold about you
• Correction - request correction of inaccurate or incomplete information
• Deletion / Erasure - request deletion of your personal information, subject to legal exceptions
• Objection / Restriction - object to, or request that we restrict, certain processing
• Portability - request a copy of certain information in a portable, commonly used format
• Withdraw Consent - withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal
• Lodge a Complaint - lodge a complaint with your local data protection authority

To exercise any of these rights, contact us using the details in Section 14 (Contact Us). We may need to verify your identity before responding, and we may decline certain requests where permitted by law.

9.1 Additional Information for Specific Regions

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10. Data Security

We implement administrative, technical, and physical safeguards designed to protect personal information against unauthorised access, loss, misuse, or alteration, appropriate to the nature of the information involved. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

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11. Children's Privacy

The Website is intended for business audiences and is not directed at children. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so that we can address it.

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12. Cookies

The Website uses cookies and similar technologies to operate and improve our services. For details on the types of cookies we use and how to manage your preferences, please see our separate Cookie Policy.

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13. Third-Party Links

The Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites, and we encourage you to review the privacy policies of any third-party site you visit.

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14. Contact Us

If you have questions, requests, or complaints regarding this Privacy Policy or our handling of your personal information, please contact us at:

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15. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or in applicable law. We will post the updated version on this page with a revised "Last Updated" date. We encourage you to review this Policy periodically.